This page covers everything you can do with a deadline — adding, editing, rescheduling, confirming, and deleting.

Adding a Deadline

Tap the + button on the Dashboard, Upcoming or Overdue tab to open the deadline editor. Fill in the fields:

You can also create a deadline directly from another app by sharing a link or item to Deadline Guard. This is often the fastest way to capture a deadline while you’re looking at the original source.

Title (required)

A short, clear name for the deadline. Good titles answer the question “what do I need to do or watch out for?”

Examples:

  • “Cancel Adobe subscription”
  • “Car insurance renewal”
  • “Laptop warranty expires”
  • “Submit tax return”

Description (optional)

Use the description field for notes, context, or anything you might need later — a contract number, a phone number to call, or a link to the relevant website.

Due Date & Time (required)

Tap the date field to open a date picker. By default, no specific time is set and the deadline falls at midnight (00:00). Enable “Set a specific time” if your deadline has an exact time — for example, an office that closes at 17:00.

Reminders (optional)

Add one or more reminders to receive notifications before the deadline. See Reminders & Notifications for a full guide.

Tags (optional)

Add tags to group related deadlines. See Organizing with Tags.

Attachments (optional)

Attach a link (URL) or a file to the deadline. Useful for:

  • A link to your subscription management page
  • A PDF of a contract
  • A screenshot of an invoice

When you create a deadline through the share sheet, the shared link or item can be carried over here so the original source stays connected to the deadline.

Creating a Deadline from the Share Sheet

Deadline Guard is not limited to manual entry. If you find something important in your browser, file manager, or another app, you can share it directly into Deadline Guard and create a deadline immediately.

Typical examples:

  • A subscription management page in your browser
  • A PDF contract in your files app
  • An invoice or confirmation message in another app

To do it:

  1. Open the item you want to keep as reference.
  2. Tap Share in that app.
  3. Select Deadline Guard.
  4. Check the prefilled details, choose the due date, and add reminders if needed.
  5. Save the deadline.

This helps you move from “I just found something important” to “the deadline is safely tracked” without switching context or copying links by hand.

Editing a Deadline

To edit an existing deadline, tap on it in the list. This opens the detail view. Tap the Edit button (pencil icon) to open the editor and make your changes.

All fields can be updated at any time. Changes take effect immediately, and scheduled reminders are automatically updated to match the new due date.

Confirming a Deadline

When you’ve dealt with a deadline — canceled the subscription, filed the return, renewed the insurance — tap Confirm completion on the deadline’s detail screen (or swipe to the left in the list).

Confirming a deadline:

  • Removes it from the Upcoming and Overdue tabs
  • Moves it to the Archive with a confirmed timestamp
  • Cancels any remaining reminders for that deadline
  • Stops escalation notifications if the deadline was overdue

Why confirm instead of just delete?
Confirming gives you a record that you actually handled the deadline. You can look back at the archive to verify, e.g. when a renewal was last actioned.

Rescheduling a Deadline

Sometimes a deadline shifts — a supplier delays, a deadline is extended, or you simply need more time. Instead of editing and manually picking a new date, use the Reschedule action.

Tap the Reschedule icon in the deadline - in any list. Choose from quick presets:

  • In 1 hour
  • In 3 hours
  • In 1 day
  • In 3 days
  • In 1 week
  • Custom date & time — pick any future date

Rescheduling automatically adjusts all relative reminders to match the new date.

Example: You added a reminder “1 day before” a deadline. If you reschedule the deadline by 3 days, the reminder automatically moves 3 days later too.

Deleting a Deadline

To delete a deadline, swipe it to the right in the list.

Deleted deadlines are moved to the Archive (soft delete). They are not permanently removed right away. You can restore a deleted deadline from the archive if you change your mind.

To permanently remove a deadline, go to the Archive and delete it from there.

See Archive & Delete for more.

How Deadlines Move Between Tabs

State Where it appears
Due date is in the future Upcoming tab
Due date has passed, not confirmed Overdue tab
Confirmed as completed Archive (not shown in tabs)
Deleted (soft) Archive (not shown in tabs)

Upcoming Tab — Urgency Colors

Deadlines in the Upcoming tab display a colored accent bar on the left edge based on how soon they’re due:

Color Meaning
Green 7+ days away
Amber Less than 7 days away
Red Overdue

This gives you a visual cue of urgency without any numbers to worry about.

Practical Examples

Subscription renewal

You notice your annual cloud storage plan renews in 45 days. You add a deadline titled “Cancel cloud storage subscription” with the renewal date. You add a reminder for 14 days before. The deadline appears in the Future section of Upcoming. As the date gets closer, it moves up to Due shortly, then Due soon.

Overdue item that was actually handled

Your car insurance renewal was yesterday, but you already called and renewed. The deadline is now in the Overdue tab. You open it and tap Confirm completion. It moves to the archive with a note of when you confirmed it.

Deadline that no longer applies

You canceled a service before you even added the deadline. Swipe and delete it — it goes to the archive. No notification will fire.

Next Steps